Controlling sensitive data is a continuing challenge for enterprises. Hackers are responsible for more than their fair share of data leaks, but accidental disclosure by employees of things like social security numbers and banking details is also significant: folders get shared with too many people, e-mail addresses are fat-fingered to inadvertently include people outside the organization, and so on. The use of cloud-based apps like Salesforce, Google Apps, and DocuSign makes control of data even more complex, as even on-premises data can be inadvertently placed online. This isn't always done with the IT department's knowledge or oversight, as users turn to useful services to help them do their jobs without involving IT.
Mountain View-based startup Egnyte is hoping to offer a solution with its new Egnyte Protect service. It provides access control and, soon, selective encryption and control over data residency and retention, spanning both local storage and common cloud services. Protect uses features of the files—things like "created by the finance department" or "contains a social security number"—to apply rules to them. For example, any files containing social security numbers can be blocked from public sharing, or any file with financial data must be encrypted.
Egnyte Protect is a software-as-a-service offering, using cloud-provided compute resources to continuously classify and analyze documents and file activity. Rules are a mix of IT-configured manual policies and automated rules from large-scale data analytics. These rules can be somewhat flexible; for example, sending an administrative alert only on the second attempt to share private data (so that accidental clicks don't necessarily cause an escalation and intervention). The rules are applied regardless of whether files reside on premises or in the cloud, and are used both for local applications and online ones.
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